FORGE FIGHT CLUB

Privacy Policy

Effective from: 17 August 2026

Forge Fight Club respects your privacy and is committed to protecting the personal information of our members, prospective members, parents, guardians, visitors and customers.

This Privacy Policy explains what information we may collect, why we collect it, how it is used and the rights you have regarding your personal information.

For the purposes of applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, Forge Fight Club is responsible for the personal information it controls.

1. Information We May Collect

Depending on your relationship with Forge Fight Club, we may collect information including:

Full name
Date of birth and age
Home address
Email address
Telephone number
Parent or guardian details
Emergency contact details
Membership information
Class and attendance information
ClubRight account information
Payment and transaction information
Relevant health, medical or injury information provided to us
Safeguarding information where necessary
Communications and enquiries sent to us
Photographs and video footage where appropriate
Records relating to incidents, accidents or injuries
Records concerning membership conduct where necessary
Information provided when booking a trial, membership or 1-to-1 session

We will only collect information that is reasonably necessary for the operation of Forge Fight Club or where we otherwise have a lawful reason to process it.

2. Children & Young People

Forge Fight Club provides boxing and kickboxing training to children and young people.

We therefore take additional care when handling children’s personal information.

For younger members, information will normally be provided by a parent or legal guardian.

This may include the child’s:

Name
Date of birth
Contact information
Parent or guardian information
Emergency contacts
Relevant medical or health information
Membership and attendance records
Safeguarding information where necessary

Information relating to children will only be used where reasonably necessary for membership administration, safety, safeguarding, coaching and the operation of the club.

3. Why We Use Personal Information

We may use personal information to:

Create and manage memberships
Register members for classes
Administer trial sessions
Process and monitor membership payments
Manage Direct Debit arrangements
Record attendance and check-ins
Communicate timetable or class changes
Contact members, parents or guardians
Respond to enquiries
Manage 1-to-1 personal training bookings
Maintain appropriate emergency contact information
Help provide a safe training environment
Record and manage accidents or incidents
Meet safeguarding responsibilities
Manage complaints or disciplinary matters
Maintain appropriate business and financial records
Promote Forge Fight Club where appropriate consent or another lawful basis applies
Comply with legal and regulatory requirements

4. Our Lawful Bases

Under UK data protection law, we must have a lawful basis for processing personal information.

Depending upon the circumstances, we may process information because:

It is necessary to perform a contract with you or take steps at your request before entering into a contract
We have a legal obligation
It is necessary for our legitimate business interests and those interests do not override your rights
You have provided consent where consent is appropriate
It is necessary to protect someone’s vital interests in an emergency

Some information, particularly certain health information, is treated as special category data and requires an additional legal condition before it can be processed.

We will only process this information where we have an appropriate lawful basis and additional condition under UK data protection law.

5. ClubRight

Forge Fight Club uses ClubRight to assist with the administration of memberships and club services.

Information entered into ClubRight may include member details, parent or guardian information, membership information, attendance records and payment-related information.

ClubRight processes information in connection with the services it provides to Forge Fight Club.

Members should also review any privacy information presented by ClubRight when creating or using their account.

6. Payments & Direct Debits

Forge Fight Club may use third-party providers to process membership payments and Direct Debits.

Payment providers may process information necessary to establish and administer payments.

Forge Fight Club does not necessarily receive or retain your complete bank or card information where this information is processed directly by the relevant payment provider.

Payment and transaction records may be retained where required for accounting, contractual or legal purposes.

7. Health & Medical Information

Members and parents or guardians may provide relevant information concerning medical conditions, injuries, allergies or other health matters where this could affect safe participation.

Because health information is particularly sensitive, Forge Fight Club will only use it where necessary and where permitted by law.

Access to this information will be limited to those who reasonably require it for safety, safeguarding, emergency response or administration.

Members and parents/guardians are responsible for informing Forge Fight Club if relevant information changes.

8. Emergency Situations

Where there is an accident, medical emergency or serious safeguarding concern, Forge Fight Club may use or disclose relevant personal information where reasonably necessary to protect an individual.

This may include sharing appropriate information with:

Emergency services
Healthcare professionals
A parent or guardian
Safeguarding authorities
Other relevant authorities where required or permitted by law

9. Safeguarding

Forge Fight Club takes the safeguarding of children and vulnerable individuals seriously.

Where a safeguarding concern arises, information may need to be recorded and, where appropriate, shared with relevant safeguarding professionals, local authorities, police or other organisations.

We will only share information that is reasonably necessary and where there is an appropriate legal basis for doing so.

Safeguarding information may need to be retained for longer periods than ordinary membership information.

10. Photographs & Video

Forge Fight Club may occasionally take photographs or videos during training sessions, competitions, events or other club activities.

These may be used for purposes such as:

Forge Fight Club’s website
Social media
Promotional materials
Celebrating member or club achievements
Advertising club activities

We take particular care with images involving children.

Where consent is required, appropriate consent will be obtained before images are used.

Parents or guardians can contact Forge Fight Club regarding photography or video preferences relating to their child.

Withdrawal of consent will not make previous lawful use of information unlawful, but we will take appropriate action regarding future use where consent was the basis relied upon.

11. CCTV

If CCTV is operated at Forge Fight Club premises, footage may be collected for legitimate purposes including:

Safety and security
Prevention and detection of crime
Protection of members, staff and visitors
Protection of Forge Fight Club property

Appropriate signage will be displayed where CCTV is in operation.

CCTV recordings will only be retained for as long as reasonably necessary unless footage needs to be preserved in connection with an incident, investigation, insurance matter or legal requirement.

12. Communications & Marketing

Forge Fight Club may contact members regarding matters directly connected with their membership, including:

Payments
Membership administration
Class changes
Closures
Bookings
Important club information
Safety or safeguarding matters

These service communications are different from promotional marketing.

Where consent is required for electronic marketing, Forge Fight Club will obtain the appropriate consent.

You may opt out of promotional communications at any time.

13. Who We May Share Information With

Forge Fight Club does not sell members’ personal information.

Where reasonably necessary and legally permitted, information may be shared with organisations such as:

ClubRight
Payment and Direct Debit providers
IT and website service providers
Accountants or professional advisers
Insurers
Governing or membership bodies where appropriate
Emergency services
Safeguarding organisations
Police, courts, regulators or public authorities where legally required

Where third parties process information on our behalf, appropriate data protection arrangements will be used where required.

14. International Data Transfers

Some service providers may process or store information outside the United Kingdom.

Where personal information is transferred internationally, Forge Fight Club will take appropriate steps to ensure that the transfer complies with applicable UK data protection requirements.

15. How Long We Keep Information

Forge Fight Club will not keep personal information for longer than reasonably necessary.

Different types of information may need to be retained for different periods depending upon:

The purpose for which it was collected
Legal requirements
Accounting requirements
Insurance requirements
Safeguarding obligations
Potential legal claims
The age of the member

Information will be securely deleted, destroyed or anonymised when it is no longer required.

16. Keeping Information Secure

Forge Fight Club takes reasonable organisational and technical measures to protect personal information against:

Unauthorised access
Accidental loss
Misuse
Alteration
Disclosure
Destruction

Access to personal information will be restricted where reasonably appropriate.

Members should also keep their ClubRight login details and passwords secure.

17. Your Data Protection Rights

Depending upon the circumstances, you may have rights including the right to:

Request access to your personal information
Request correction of inaccurate information
Request deletion of certain information
Request restriction of processing
Object to certain processing
Request transfer of certain information
Withdraw consent where processing relies upon consent

These rights are subject to certain legal exceptions.

Requests concerning personal information should be made directly to Forge Fight Club.

We may need to verify your identity before responding to a request.

18. Complaints

If you have concerns regarding how Forge Fight Club has handled your personal information, please contact Forge Fight Club first so that we have an opportunity to investigate and resolve the matter.

You also have the right to raise a complaint with the Information Commissioner’s Office (ICO), the UK’s independent data protection regulator.

19. Changes to This Privacy Policy

Forge Fight Club may update this Privacy Policy when necessary to reflect changes to our services, systems or legal obligations.

The latest version may be made available through ClubRight, the Forge Fight Club website or other appropriate club communication channels.

20. Contacting Forge Fight Club

For questions regarding this Privacy Policy, your personal information or your data protection rights, please contact:

Forge Fight Club

Telephone: 07518 891946

Further business contact details may also be provided through our official website, ClubRight account or other official Forge Fight Club communication channels.